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A plant pundit comments on plants, the foibles and fun of academic life, and other things of interest.
Herbarium specimen filing problem

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3 comments:
You could have a totally digital catalog, with each and dispense with having placeholder copies filed in the "correct" locations for the additional specimens, provided that each record notes where the physical specimen is filed. I don't know whether you have a more substantial collection to integrate these with, but if you don't, going straight to a digitized collection will save time down the road. And you can put that online where it's accessible to other researchers.
This is what my institution's herbarium has done. I wish I could say that the parasitology department has done the same... it's a work in progress.
Ah well, how nice. Unfortunately the resources to accomplish this just do not exist. The collection is too big to do this easily or in a reasonable period of time, and yet too small to attract the necessary funding.
Scanning the originals may cause damage (many scanners require the flat bed lid to close down onto the paper before scanning). Consider using a high end personal digital camera instead as the images will likely turn out better than a scan. Store the photo files in at least two locations, or consider storing them in "cloud" storage like drop box or Google so the image files aren't lost if a computer breaks or someone deletes a folder.
Move the originals out of plain folders, and away from any modern paper as well. Archival-quality flat storage boxes will protect them from acid, etc.
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